Protective Packaging Limited

Purchasing Officer

Job Title: Purchasing Officer
Department: Purchasing
Reporting to: Purchasing Manager
Position Type: Permanent / Full-time
Hours of Work: The role is 40 hours per week (Mon-Thurs: 8am-5pm, Fridays: 8am-4.10pm)

Purpose of Role:

  • To source and procure consumable items and indirect services for the business.
  • To manage stock levels ensuring strong availability of raw materials production whilst keeping in line with stock targets.
  • To support the Purchasing Manager with the management of key laminate supplier order process.
  • To source new materials for the business operation.
  • To build strong relationships with external suppliers and internal stake holders.
  • To research and highlight new cost saving opportunities and efficiencies.

Main Duties and Responsibilities:

  • Regularly reviewing consumable stock levels and raising new purchase orders.
  • Expediting or delaying purchase orders when required.
  • Maximising value by sourcing competitively and reviewing new suppliers and product innovations.
  • Monitor raw material pricing and produce monthly reports.
  • Proactively searching for cost saving opportunities.
  • Maintaining accurate supplier and product details in order to keep database up-to-date.
  • Reconciliation of invoices to goods receipt notes and approving invoices for payment.
  • Placing credit card orders in line with the purchasing policy and monthly reconciliation of statement with VAT receipts.
  • Manage the organisation and storage of supplier delivery notes and product samples.
  • Checking supplier dispatch documentation to ensure correct specification and correct quantity of products have been dispatched.
  • Liaise with warehouse colleagues to inform of expected deliveries and any goods in requirements.
  • Work closely with the warehouse team to ensure excellent stock accuracy.
  • Work closely with the customer services team to provide accurate and prompt quotations.
  • Work closely with the quality department and suppliers to resolve any supplier non conformances.
  • Managing and maintaining supplier approval process in line with ISO 9001:2015 requirements.
  • Work towards limiting the companies’ environmental impact in line with ISO 14001:2015 requirements.
  • Develop and in-depth understanding of the Purchasing Managers role, supporting where required, and covering during absences.
  • Develop and in-depth understanding of the Logistics Managers role, supporting where required, and covering during absences.
  • Providing updates to the Purchasing Manager for the daily production meeting and attending when required.
  • Producing monthly reports for the Purchasing Manager.
  • Attending internal and external meetings where required, with occasional travel, both UK and Internationally.
  • To support the business operation with any ad hoc requests.


  • Educated to graduate level or experience of a similar role within the supply chain
  • Understanding of end-to-end sourcing and supplier management processes
  • Proficient with the use of Microsoft Office
  • Experience of working within the manufacturing industry would be advantageous
  • Use of Microsoft Dynamics BC would be advantageous
  • Knowledge of the ‘procure to pay’ process, Inventory management and Incoterms would be advantageous
  • Working with an MRP system would be advantageous


  • Excellent numeracy skills
  • An enthusiastic and dynamic individual
  • A keen eye for detail, effective time management, problem-solving and analytical skills
  • Strategic and innovative mind-set
  • Strong negotiation skills
  • Excellent communication skills
  • Ability to work under pressure and cope in a fast-moving environment
  • Eagerness to learn and the ability to implement feedback through training
  • Competitive and goal orientated
  •  Excellent verbal and written skills
  • IT literate with strong Excel skills
  • Resourceful, well organised and able to work off own initiative

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